Less searching
Work should not be split across several inboxes and folders.
Efficiency
Less manual work. Clearer daily operations.
Efficiency improves when repeated manual steps disappear and the important information is easy to find.
A small internal system is useful when the team spends less time searching, copying and asking for status updates.
Efficiency
The aim is calmer, more predictable work.
Less copying
Frequently used data should have one clear place.
Clearer status
Open, waiting and closed work should be visible.